How to collect and manage image consent forms in Fotoware
Ensuring GDPR compliance for image use can be complex, but Fotoware simplifies it with its DAM consent management feature. Learn how to streamline consent collection and stay compliant with ease.
The DAM Consent Management feature offers several benefits, including:
- Requesting and gathering consent quickly and easily
- Providing a complete overview of who has consented and to what. For example, while one person may consent to have their images shared on social media, another might only consent to have them stored and shared internally
- Added flexibility and efficiency with the ability to use the feature on mobile, as well as desktop
- The possibility to design multiple consent forms tailored to your needs
- An embedded QR-code that can enable a large number of people to provide consent on their own initiative
Three ways to use Consent Management in Fotoware DAM
1. Gathering consent from people internally or externally via email
You can create new consent forms at any time and send them to the people you want to gather consent from. You can send them out in bulk to users, or by writing individual email addresses.
Once someone receives an email, he/she will check the boxes to give their consent and agree to what the images can be used for.
The editor can configure the boxes to request the recipient's consent for internal storage, sharing, or publishing of images.
Once the recipient has filled out the consent form and checked boxes, he/she may sign the consent form, either by uploading a signature or by writing it directly on the screen.
The recipient can then click ‘confirm’ and send in the consent form, which will be visible in the system and marked as ‘Signed’.
3. Keeping track of all the forms and their status at all times
One of the most critical aspects of ensuring GDPR compliance is control.
You must have control of who has offered their consent and what they have consented to. If you don't, how would you know if you are allowed to use an image for a specific task?
This is where the consent forms in the Fotoware DAM system make your life much easier. By managing all forms of consent through one central system, you always know where to look if there are any uncertainties regarding usage rights.
You can easily find the correct forms, sorting them by the names of the signees, the date of the request, the date of the signature, and more.
This way, should you ever wonder whether an employee has consented to their images being used in social media or which participants signed the consent form during an event, you can find the answer in just a couple of clicks.
READ MORE: Asset Linking for efficient GDPR compliance in Fotoware.
The future of GDPR and Consent Management
GDPR and privacy policies are not going away any time soon and will most likely affect the way we work with images for many years to come. Consent Management is, therefore, something to be embraced sooner rather than later, and with consent forms in Fotoware, you can do just that.
Learn how two of Norway’s largest enterprises solved GDPR challenges with photos.
